Key Tasks and Responsibilities              

As part of the HR Support Services Division, you will have the following responsibilities:

• Staff Administration Service and ESA Payroll:
  o Preparation of employment contracts following successful application:
  o Hiring support (i.e.. payroll insertion) of new staff;
  o Contract and position (i.e.. in the organizational structure) administration during the entire employment period, e.g., contract extensions, reassignments to new positions, etc.;
  o Ad-hoc (i.e.. request-based) and periodic (e.g., via questionnaires, reporting) verification of entitlements, in particular examining complex cases of entitlement to allowances (i.e.. those that are not handled automatedly by our IT systems);
  o Making the necessary payroll inputs for salary and allowances, as well as calculating ad-hoc payments (e.g. untaken leave);
  o Systematic monthly payroll verification to a level which satisfies the external auditors;
  o Setting up and maintaining structured ex-ante and ex-post payroll verifications with a focus on the ESA-wide payroll operations;
  o Assisting the Head of Service in interfacing the external service provider to which parts of the ESA payroll have been outsourced;
  o Time and leave management.
  • Analytics, Efficiency and Digitalization:
  o Using SAP SuccessFactors reporting module (mainly Report Stories / SAP Analytics Cloud and Canvas types) to generate real-time analyses for the Division’s management to support the efficient running of the operations;
  o Producing detailed requirements for submission to the IT department as regards the further digitalisation of our processes using SAP SuccessFactors, and following up the ensuing (minor) IT projects;
  o Contributing to the Division’s digitalization and efficiency strategy by conducting structured operational process feedback sessions with the whole team, and consequently elaborating concrete, actionable improvements.
  • Recruitment Support Service:
  o Standardized communication with potential applicants ESA-wide, mainly by handling the mailbox;
  o Preparation and publication of Job Requisitions using SAP SuccessFactors;
  o Initial screening of applications according to formal criteria (e.g. gender, nationality, level of education);
  o Arranging job interviews (mostly on-line) and their follow-up with the interview boards;
  o Managing candidates via the SAP SuccessFactors candidate pipeline, covering all statuses from application to hired;
  o Specific communication with candidates;
  o Arranging pre-recruitment security checks for selected candidates;
  o Triggering the services of third-party suppliers (e.g. relocation/housing provider);
  o Basic (ie. HR-related) on-boarding of new hires.

Skills & Experience

You will have the following qualifications and relevant experience:

• Minimum Bachelor’s degree, ideally in the field of Business or Public Administration, Information Technology, Applied Economics, or a combination thereof;
• Relevant recruitment/HR administration experience, preferably in an international environment;
• Experience with SAP SuccessFactors or a comparable system;
• Ability to work autonomously, but with a good team spirit;
• Attention to detail, affinity with figures and swift follow-up of actions;
• Excellent sense of discretion and confidentiality;
• Good level of understanding and application of legal texts in the area of HR is an advantage;
• Fluency in English is mandatory; knowledge of another European language is an advantage.

This job is located in Noordwijk, the Netherlands.

If you think you have what it takes for this job, please send your CV (in English and in Word or PDF) to Viktoria Panicharova, by clicking on the button “Apply for this job” quoting job NL-HP-24029.

An exciting and dynamic international working environment awaits you!