Sorry, this job has already been sent up to space.
But let’s continue boosting your space career!
Take a look at our vacancies list!
Lift off

Administrative Assistant

  • Reference NL-HP-5092
  • Location Noordwijk, The Netherlands
  • Closing date 31 May 2023

HE Space is a successful international space company. For 40 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration.

Key Tasks and Responsibilities              

As part of the Business Management & Administration Division, you will have the following responsibilities:

  • Day-to-day support to Unit personnel regarding business travel arrangements, leave management, coordination of training;
  • Dealing with incoming telephone calls and information requests;
  • Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation;
  • Provision of various logistic support to the Unit;
  • Arrivals (office, phone, computer, security, access to databases, information systems) and departures (deregistration, etc.) of Unit personnel;
  • Ordering of office supplies and maintenance of stationary;
  • Room and resources bookings for meetings and/or events falling under the
  • responsibility of the Unit;
  • Administration and handling of shipment of goods and express mail;
  • Tasks related to documentation management, distribution/registration of mail and
  • documents;
  • Organization of agenda and of meetings;
  • Maintaining documents libraries for the Unit, including maintenance of change log,
  • distribution lists, issue information notes to concerned users;
  • Maintaining and following up actions lists for the Unit and taken minutes of
  • coordination meetings for the Unit;
  • Participation to organisation of events (e.g., workshops, conferences) as required.

In addition to the above, the following tasks may be included:

  • Support to the Project Review Process;
  • Support to visitor service including access control, preparing visa applications,
  • distribution of information material;
  • ESA site administration: including periodical update of site schedule, updating and distribution of the site telephone list;
  • Participation to the preparation and the publication of internal and external documents, including editing and proofreading;
  • Data collection, extraction from various Corporate applications (e.g. SAP, PRISMA) and from various internal sources and data consistency checking and coherence analysis.

Skills & Experience

You will have the following qualifications and relevant experience:

  • Minimum Secondary Education;
  • Highly proficient with modern electronics office automation tools, in particular
  • Microsoft Office Suite and electronic mailing (preferably Lotus Notes);
  • Familiarity with ESA working environment in a similar position is a distinct advantage;
  • Fluency in English and Dutch is mandatory; knowledge of another European language is an advantage.

This job is located in Noordwijk.

If you think you have what it takes for this job, please send your CV (in English and in Word or PDF) to Kalina Traykova, by clicking on the button “Apply for this job” quoting job NL-HP-5092.

An exciting and dynamic international working environment awaits you!

Administrative Assistant

HE Space recruiting for ESA

More information

Kalina Traykova
Kalina Traykova
  • Recruiter
  • +31 71 341 7501

Our website uses cookies to ensure use and functionality. To select your settings go here.

OK