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Administration Support Officer (Part-time)

  • Reference NL-HP-5083
  • Location Noordwijk, The Netherlands
  • Closing date 04 August 2023

HE Space is a successful international space company. For 40 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration.

Key Tasks and Responsibilities              

As part of the Technology, Engineering & Quality Division, you will have the following responsibilities:

  • Create Purchase Order related objects in support of the agreed Work Plans:
    • Shopping carts in ESA-P;
    • GRNs / Confirmations in ESA-P;
    • Entering the above changes in the ACTIS planning tool;
    • Entering part of the above changes in the Infor EAM tool.
  • Create Contracts and CCN objects in support of the agreed Contract Action Plans:
    • Shopping carts in ESA-P;
    • TEB Nominations in ESA Star;
    • New Rfx in ESA-P;
    • Contracts in ACTIS;
    • Entering the above changes in the ACTIS planning tool;
    • Entering subcontractor information in geo-return tool EROS 200 per year.
  • Follow up on the approval of all the above objects in the relevant tools;
  • Follow up on the CCN creations and implementation in esa-star;
  • Provide reporting such as statistics and progress status related to the task 1 and 2.

Skills & Experience

You will have the following qualifications and relevant experience:

  • Minimum High School graduate;
  • The candidate will be expect to have a generic understanding of SAP and procurement in ESA. Experience in the following tools will be an advantage:
    • ESA Procurement process and TEC WBS and funding basics;
    • ESA-P to record financial transactions;
    • ESA-Star to initiate procurements;
    • ACTIS to enter planning dates and statuses;
    • EAM to enter financial asset management data;
    • CCD Portal to retrieve contract closure documents;
    • EROS to update or modify geographical return information.
  • A solid and multiple years of experience in a similar position;
  • Excellent interpersonal and communication skills, highly organized, tactful, autonomous, flexibility, team spirit and discretion are a must;
  • Highly proficient with modern electronics office automation tools, in particular Microsoft Office suite and electronic mailing (preferably Office 365);
  • Familiarity with ESA working environment in a similar position is an asset;
  • Fluency in English is mandatory; knowledge of another European language is an advantage.

This job is located in Noordwijk.

If you think you have what it takes for this job, please send your CV (in English and in Word or PDF) to Kalina Traykova, by clicking on the button “Apply for this job” quoting job NL-HP-5083.

An exciting and dynamic international working environment awaits you!

Administration Support Officer (Part-time)

HE Space recruiting for ESA

More information

Kalina Traykova
Kalina Traykova
  • Recruiter
  • +31 71 341 7508

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