Key Tasks and Responsibilities              

As part of the Business Management Controlling & Administration, you will have the following responsibilities:

• Reporting directly to the Head of Programme Planning, Strategy and Management Coordination Office and with a high degree of autonomy;
• Joint Board on Communication Satellite Programmes ("JCB") Secretariat, supporting in the overall control, coordination, organisation and monitoring of JCB, advisory committees, workshops and all related tasks;
• Ensure consistency and coherence of the layout as well as configuration control of the documents to be submitted to JCB meetings, JCB workshops and JCB-related advisory committees. Ensure documents are managed in compliance with relevant QMS procedures and processes and raise non-conformances as required;
• Provide regular internal training of CSC colleagues contributing to JCB documents;
• Act as administrator and first line of support for delegations and CSC workforce with respect to JCB-related matters including the JCB repository (SharePoint site). Support further digitisation of the JCB;
• Ensure close cooperation with all required corporate interfaces to ensure efficient and timely issuing of documents in blue-docs;
• Ensure all presentations are formatted and registered in the Eclipse DMS as well as issued in blue-docs;
• Manage the document visa process as required;
• Liaise with initiators to ensure timely availability of JCB-related documents;
• Liaise with JCB delegates as required;
• Prepare the logistics of all JCB and Office-related meetings including relevant procurements;
• Attend official meetings; travel as required, a minimum of four times per year, 2-3 days per mission;
•  Liaise with Cabinet services and other board/committee secretariats on relevant matters;
• Update and maintain JCB delegates in the ESA Member State Representative Accreditation System (PUMA 2.0);
• Attend and participate in the Governing Board Secretaries (GBS) meetings (four times per year), as well as the GBS seminar held annually.

CSC-C General

• Provide support to the Head CSC-C Office and the team, including support to daily activities of the Office;
• Responsible for the CSC relevant documentation in the Management Information Systems such as Eclipse, JCB repository, and other SharePoint sites;
• Support the CSC-C Office in management and retrieval of documents from various Management Information Systems;
• Management of original files.

Skills & Experience

• You will have the following qualifications and relevant experience:
• University degree (Bachelor) from a recognised institution of post-secondary studies or equivalent qualification with 4 years of relevant experience.;
• Strong organisational skills to follow up and meet deadlines;
• Attention to detail, diplomacy and ability to communicate in a multicultural environment, behavioral flexibility and team spirit;
• Fluency in English is mandatory; knowledge of another European language is an advantage.

This job is located in Noordwijk, Netherlands.

If you think you have what it takes for this job, please send your CV (in English and in Word or PDF) to Kalina Traykova, by clicking on the button “Apply for this job” quoting job NL-HP-24053. An exciting and dynamic international working environment awaits you!