Privacy Statement HE Space Operations

We see it as our responsibility to protect your privacy. With the aid of this privacy statement we would like to inform you of what data we collect when you use our website, why we col-lect it and how we use it to improve your ease of access.

HE Space respects the privacy of all users of its site and ensures that any personal infor-mation you provide us with is treated confidentially.

This privacy statement is applicable to all services provided by HE Space. You should be aware however that HE Space is not responsible for the privacy policy of other sites and sources.

By using this website, you accept our privacy statement.

Controller:

HE Space Operations
Scott Millican
Huygensstraat 44
2201 DK Noordwijk
Phone: 0031 71 341 7500
dataprotection@hespace.com

Data Protection Officer

DPO Consultancy
Data Protection Officer Johan Martens
Reitscheweg 37
5232 BX Den Bosch
j.martens@dpoconsultancy.nl

1. What Information is collected
(a) Information you provide to HE Space:
We collect the Personally Identifiable Information you choose to enter on various pages of our site, or that you may choose to give us in some other way (such as by email, physical mail, or by telephone). For example, for an application or to initiate or process a contract, for sending information to you or when supplied in connection with a survey and when you access or register for access to certain portions of our site or sign up for newsletters or mailings you will be asked to provide Personally Identifiable Information.

Please note that the data you provided us with will be processed in accordance with our privacy statement and the GDPR. In case you no longer agree with the terms and conditions of our privacy policy you can withdraw your consent or make use of your rights under the GDPR Article 15-22 at all times by sending an email to dataprotection@hespace.com. A list of your rights as a data subject can be found under “6. Rights of the Data Subject, how you can access your information” in this privacy statement. Data that is used for contractual fulfilment can and will only be deleted in accordance with national laws and retention periods.

The categories of Personally Identifiable Information we collect are your first and last name, e-mail address and telephone number, but you may choose to include more Personally Identifiable Information when you use certain services on our site or provide them to us e.g. within an application or curriculum vitae.

You can choose not to provide certain information, but you may not be able to take advantage of our services and features.

(b) Automatic Information:
When you visit a website, you disclose certain information, such as your Internet Protocol (IP) address and the time of your visit. This site, like many other sites, records this basic information about visits to our site.

(c) Cookies:
Cookies are pieces of information that are transferred to your computer from a web server.
We use cookies to store visitor preferences, record session information, record user-specific information on what pages users access or visit, alert visitors to new areas that we think might be of interest to them when they return to our site, record past activity at a site in order to provide better service when visitors return to our site and to customise web page content based on visitors' browser type or other information that the visitor sends.

Most browsers are set up to accept cookies, but you can change your settings to have your browser notify you when you receive a new cookie or you can change your settings to refuse to accept cookies.

Please note that three types of cookies are used on this site:

1. Functional cookies
These are cookies that are necessary for this ExpressionEngine site to function. Without these functional cookies, this site does not work optimally. According to the cookie law, no permission is required for this category of cookies.

2. Analysis/tracking cookies
This site works with Google Analytics and uses these analytical cookies so that we can measure where our visitors come from, which operating system they use, how many people read certain articles etc. This information is of great importance to us; on the basis of this measurement data we can optimize the site and make it more user-friendly. The collected data are not used for any other purpose or made available to third parties. Cookies do not contain any personal data, so HE Space cannot use cookies to identify you. We always comply with the GDPR guidelines.

3. Social media/embedded content cookies
Social media buttons and embedded content from social media sites such as YouTube, Facebook, LinkedIn and other platforms often contain cookies. We do not know what these platforms do with these cookies. The information is not clear to us and we also have no influence on the placing or not of these cookies. For the placement of these buttons and embedded content (including the cookies) we need your permission according to the cookie legislation.

Turn off cookies
If you do not want to install cookies, you can turn this off in your browser. Consult the help function and/or the settings of your browser: Chrome, Internet Explorer, Firefox and Safari. Pay attention! If you disable these cookies in your browser, you cannot always use all the functionalities of this site.

Self-sharing information
You can choose (e.g. via buttons on HE Space website(s) to share information via social media networks such as LinkedIn, Facebook or Twitter.) For this functionality, data is provided to the relevant social media platform and can be placed by the social media platform. The relevant social media platforms are responsible and their privacy statements apply.

(d) Social plug-ins:
Privacy Statement for the use of Facebook plugins (Like-Button)
On our pages plugins from the social network Facebook, vendors Facebook Inc., 1 Hacker Way, Menlo Park, California 94025, USA, are integrated. The Facebook plugin can be recognised by the Facebook logo or the "Like Button" ("Like") on our side. You can find an overview of the Facebook plugins here: http: //developers.facebook.com/docs/plugins/. When you visit our pages, the plugin establishes a direct connection between your browser and the Facebook server. Facebook receives the information that you have with your IP address when you visited our site. If you click on the Facebook "Like" button while you are logged into your Facebook account, you can link the content of our pages on your Facebook profile. This allows Facebook to assign your visit to our website to your user account. We point out that we, as providers of the site, have no knowledge of the content of the transmitted data and use through Facebook. For more information, please see the privacy policy of Facebook among https://www.facebook.com/policies. If you do not wish that Facebook matches your visit to your Facebook account, please log out of your Facebook user account.

Privacy Statement for the use of Google Analytics
This website uses functions of the web analytics service Google Analytics. Provider is the Google Inc. 1600 Amphitheatre Parkway Mountain View, CA 94043. Google Analytics uses "cookies". These are text files that are stored on your computer and enable analysis of your use of the website. The information generated by the cookie about your use of this website are usually transferred to a server of Google in the US and stored there. In case of activation of IP anonymization on this website your IP address from Google will be truncated within Member States of the European Union or other parties to the Agreement on the European Economic Area. Only in exceptional cases is the full IP address transmitted to a Google server in the US and shortened there. On behalf of the operator of this site Google will use this information to evaluate your use of the website, compiling reports on website activity. It is an undertaking of Google Analytics that your browser IP address cannot be merged with other data of Google. You can refuse the use of cookies by selecting the appropriate settings on your browser software; however, we point out that you might not be able to use all features of this website. You can also prevent the data generated by the cookie and relating to your usage of the website (incl. your IP address) going to Google and the processing of these data by Google, by downloading the following browser plugin and install: tools.google.com/dlpage/gaoptout.

Privacy Statement for the use of LinkedIn
Our site uses functions of the network LinkedIn. Provider is the LinkedIn Corporation 2029 Stierlin Court, Mountain View, CA 94043. Every time you visit our pages that contain features of LinkedIn, a connection to servers from LinkedIn is built. LinkedIn is informed that you have visited our website with your IP address. If you click the "Recommend" button (LinkedIn) and are logged into your account with LinkedIn, it is possible to associate your visit to our website with your account. We point out that we, as providers of the site, have no knowledge of the content of the transmitted data and the use of them through LinkedIn. For more information, please see the privacy policy of LinkedIn: www.linkedin.com/legal/privacy-policy.

Privacy Statement for the Use of Twitter
Functions of the Twitter service are integrated on our site. These functions are offered by Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA. Through the use of Twitter and the function "Re-Tweet" the web pages you visit are linked to your Twitter account and made known to other users. This data is also transmitted to Twitter. We point out that we, as providers of the site, have no knowledge of the content of the transmitted data and use through Twitter. For more information, please see the privacy statement of Twitter at twitter.com/privacy. You can change your account privacy settings on Twitter, under twitter.com/account/settings.

Privacy Statement for the use of YouTube
Our website uses YouTube for integrating video material. Provider is the YouTube LLC, 901 Cherry Ave, SAN Bruno, CA 94066 USA. Like most websites YouTube uses cookies to gather information about the audience of videos. YouTube uses cookies among other things for detecting reliable video statistics, to prevent fraud and to improve the user-friendliness. For further details about the use of cookies on YouTube, see the privacy statement of YouTube at: http://www.youtube.com/t/privacy_at_youtube.

Privacy Statement for the use of Xing
Our site uses functions of the network Xing. Provider is the Xing AG, Dammtorstraße 29-32, 20354 Hamburg, Germany. Every time you visit our pages that contain features of Xing, a connection to servers from Xing is built. As far as we are informed, Xing will not store any personal data such as your IP address or evaluate your use of our website. For more information, please see the privacy policy of Xing: https://www.xing.com/privacy.

2. Legal basis for data processing
We process your personal data on the basis of Art. 6 I a), b) or f) EU Data Protection Regulation. If we process personal data on the basis of Art. 6 I lit f) the legitimate interests we pursue to enable HE Space to offer its customers the most suitable candidate for the respective position and to offer the best possible position to the candidates.

3. How and when the information is used, recipients to whom data is disclosed
The information we collect is used for administering our business activities as follows:

If it is necessary to forward your data to other HE Space offices (HE Space group of undertakings) for the purposes mentioned above under 1 a, your data can be passed on to them. We also may pass your data to our customers. We do not use the information for third party marketing purposes or to add you to unsolicited mailing lists but we will use the data as far as necessary for consultation, own marketing research or opinion polls, if these measures are related to our contractual relationship with you and we can trust that you are interested in the provided information or activity.

Your data will not be forwarded to third parties for marketing purposes.

4. How we protect your information
HE Space employs technical and organizational security measures, in order to protect any personal data administered by us against accidental or intentional manipulation, loss, destruction or unauthorized access by third parties. Our security measures are continuously upgraded in line with technological progress.

We follow Data Protection Guidelines to protect the confidentiality of your personal information. In addition, our business practices are reviewed periodically for compliance with policies and procedures governing the security and confidentiality of our information. Our business practices limit employee access to confidential information and limit the use and disclosure of such information to authorised persons.

5. Who has access to the information
Information about our users and customers is important to us. Access to your information is never provided to third parties apart from other HE Space offices and our clients. We may also disclose your information in response to a court order and we may disclose your information when we believe we are required to do so by law. We may disclose your information in connection with the collection of amounts you may owe to us and to law enforcement authorities whenever we deem it appropriate or necessary. Please note we may not provide you with notice prior to disclosure.

6. Rights of the Data Subject, how you can access your information
According to Article 15-22 of the GDPR, you have the right to obtain from HE Space confirmation as to whether or not personal data concerning you is being processed. You have the right to request from us rectification or erasure of personal data or the restriction of processing of your personal data; to object to such processing; to lodge a complaint with a supervisory authority; to demand rectification of inaccurate personal data; to have incomplete personal data completed; to receive your personal data, which you have provided to us, in a structured, commonly used and machine-readable format and you may have the right to transmit those data to another controller without hindrance from HE Space. You may send your request by sending an e-mail to us at dataprotection@hespace.com or by using the contact data of our Data Protection Officer.

According to Art. 77 EU Data Protection Regulation you have the right to lodge a complaint with a supervisory authority, in particular in the member state of his or her habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes this regulation.

7. Declaration of consent, right to withdraw consent
By using our website, you consent to the collection and use of your personal information as described in this privacy statement.

By providing your personal data either by using our website or by sending us information by using the means of electronic communication, you consent to the processing of your personal data in accordance with our privacy statement.

You have the right to withdraw your consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

8. Personal Data provided by candidates for recruitment purposes
Candidates may provide their applications containing personal data i.a. via our website, by e-mail or by standard mail. We reserve the right to store the data provided by you for a period of up to 24 months after we have received the application. We store the data on the basis of Art. 6 I a), b) and f) EU Data Protection Regulation. Our interests in storing and processing your data is to provide you as applicant to our customers or to offer you a position in order to place you in a vacant position. You have the right to withdraw your consent of this storage at any time and to demand deletion of your personal data.

9. Newsletter
You may subscribe and register for our electronic newsletter provided on our website. By subscribing and providing the requested data you consent to the processing of your personal data in accordance with our Privacy Policy in order to send you our newsletter.

You have the right to withdraw your consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

10. Deletion of data
Personal data is deleted after expiry of the statutory or contractual retention periods. Applications sent via e-mail are permanently deleted on your explicit request or after the contractual relationship has been terminated (in accordance with the national laws and the specified retention periods).

11. Changes to Privacy Policy
If our Privacy Policy or procedures change, we will immediately post those changes to our website. Any such changes will be effective immediately upon being posted, unless otherwise stated in the change.

12. Contact E-Mail
You may contact us concerning this Privacy Policy by using the e-mail address dataprotection@hespace.com or by any of the contact options shown on this site.

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