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Secretary / Administrative Assistant

  • Reference NL-HP-4969
  • Location Noordwijk, The Netherlands
  • Closing date 12 January 2023

HE Space is a successful international space company. For 40 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration.

Key Tasks and Responsibilities

As part of the Business Plan, Management Support & Coordination Office, you will have the following responsibilities:

  • Support for JCB (TIA-Programme Board) as backup will be part of your activities, including review/formatting of documentation, publication of official documents and presentations, logistics coordination;
  • Travel to support meetings in-person (min 4x per year) will be part of the job;
  • Maintain contact with broad number of internal and external stakeholders will be required, i.a. coordinating actions with other secretaries of the Department/Division; Administrative and/or external counterparts in an international setting;
  • Participating to TIA Events organisation;
  • Support the Business Office team in the preparation and follow up of administrative, organisational and day-to-day matters, analysing and prioritising incoming and outgoing correspondence. Preparation of staff missions and travel arrangements. Check for correct authorisation, substantiating documentation and adherence to Agency rules and practice (ref. leave, mission, conference, authorisation with regards to Staff Rules and Regulations, as well as financial procedures);
  • Support generating documents and textual and graphics presentations.

Skills & Experience

You will have the following qualifications and relevant experience:

  • Administrative assistant experience at executive level and in an international context;
  • Strong knowledge of Microsoft365 and Teams; strong computer/IT skills;
  • A good knowledge of the various ESA tools (i.e., MAS, ESA-P) is welcomed;
  • Knowledge of working methods in the space/telecommunications sector is considered an asset;
  • It is important to note that this position requires a high level of confidentiality;
  • Fluency in English is mandatory; knowledge of another European language is an advantage.

This job is located in Noordwijk.

If you think you have what it takes for this job, please send your CV (in English and in Word or PDF) to Kalina Traykova, by clicking on the button “Apply for this job” quoting job NL-HP-4969.

An exciting and dynamic international working environment awaits you!

Secretary / Administrative Assistant

 

HE Space recruiting for ESA

More information

Kalina Traykova
Kalina Traykova
  • Recruiter
  • +31 71 341 7508

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