Key Tasks and Responsibilities              

As part of the Project Control Team, you will have the following responsibilities:

• Support to the planning, preparation, execution and follow-up of projects / programmes activities in terms of schedule, related procurement actions, costs including preparation of CaC as relevant, manpower including support, etc. including:
  • Assisting in preparing, developing, and maintaining programme level plans
  • Assisting in the definition and in maintaining related work/procurement plans and related execution and contract actions plans using local tools as applicable
  • Monitoring of the implementation of the programmes and of activities, as appropriate, and preparation of related reports and provision of management information as required
  • Evaluating the results and main achievements of the programme, elaborating related KPIs, and preparing periodic overview publications 

In the field of resources (i.e., financial and manpower) for programme/project(s):

• Assisting in the preparation of long-term, medium term and in-year resource plans
• Monitoring and controlling the implementation of the plans in line with resource targets, performing forecasting, identifying deviations and related recovery actions, producing related reports
• Reviewing / checking of ESA internal expenditures such as re-charges, support services and purchases for consistency with Cost–at–Completion (CAC) of industrial contracts
• Checking commitments for consistency with budgets and ESA’s procedures and consumption of commitment ceiling and initiating related budgetary transfers as required

In the field of procurements and execution of contracts:

• Support to the preparation and follow-up of the Agency’s tender actions
• Support to the proposal evaluations as expert for the price and schedule verification and analysis
• Support to the preparation of the financial contract commitment and the data entry of the milestone payment plans in the Agency’s system(s)
• Contributing to the elaboration, consolidation of related procurement workplans and detailed implementation plans (e.g., Contract Action Plan baseline) and related commitment consumption, cost, and disbursement profiles
• Ensuring that above plans are properly inserted in the appropriate management tools
• Following-up of the progress of the procurement actions and contracts and keeping track of status and maintaining the current actual and forecasting in the appropriate ESA tools
• Creating related objects in ESA-p, maintaining corresponding information in local applications as required and ensuring the correctness and coherence of related information
• Monitoring and controlling of timely implementation of actions related to procurement and contractual matters, including monitoring of financial commitments, payment milestones and invoicing
• Supporting industrial invoicing process and payment verification and control
• Supporting programme inventory and export control activities, maintain relevant inventory databases - In the field of programme industrial return
• Initiation and coordination of the periodic updating of relevant Industrial Return data base to reflect the current commitments status and the industrial policy forecast for planned activities
• Verification of coherence with ESA corporate Industrial Return data
• Maintenance of list of specific compensation or improvement measures and follow-up the implementation
• Verification of coherence of proposed procurement actions with the planned industrial return policy
• Support to programme/project level risk management:
  • Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. plans/targets and production of associated reports to the responsible management and to the concerned
  • Operation of the associated management information tools and system databases
  • Support to the responsible entity in the definition of new and improvement of existing processes and tools and production of related documents
  • Support the execution of the directorate’s Risk Management process

Skills & Experience

You will have the following qualifications and relevant experience:

• Master’s in engineering or equivalent, or MBA, or equivalent University degree from a recognised Institution of secondary studies or equivalent qualification in Business Administration, with relevant experience;
• Experience in controlling and/or management of activities and resources in aerospace industry;
• For some tasks knowledge of Finance/Accounting may be required;
• Highly proficient in the use of modern activities and resource management support tools/databases of standard office automation support software packages including in particular advance usage of Excel (Ms-Office and in particular advanced use of Excel);
• Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESA-p) is an asset;
• Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications;
• Past experience with ESA in relevant activities is an asset. The job will require substantial interaction with other key stakeholders inside ESA such as Finance and Procurement Services, and also outside;
• Fluency in English is mandatory; knowledge of another European language is an advantage.

This job is located in Noordwijk, the Netherlands. We welcome applicants who are available from October 2022.

If you think you have what it takes for this job, please send your CV together with a letter of motivation (both in English and in Word or PDF) to Chiara Grossardi, by clicking on the button “Apply for this job” quoting job NL-HP-4867 before 29-Aug-22.

An exciting and dynamic international working environment awaits you!