Key Tasks and Responsibilities              

As part of the Business Management Controlling & Administration Division, you will have the following responsibilities:

• Implementing and operating planning and control procedures to provide full visibility on all activities related to the progress, while ensuring compliance with established requirements for management reporting on cost, schedule, resources and industrial return;
• Assisting in the preparation of tender documents or contract change with respect to management, cost and schedule/planning requirements and participating in the evaluation of proposals, preparing information required for subsequent contract negotiations and participating in all tasks related to placing of contracts;
• Supporting the management of industrial contracts, monitoring assigned contracts with respect to cost, progress, invoicing, payments, industrial return, deviations from plans and trends, interface with Delegations and industry (using SAP tools);
• Establishing and maintaining of annual budgets, manpower planning, cost at completion and geo return files;
• Monitoring financial commitments for compliance with budgetary provisions and financial regulations;
• Administering of manpower, missions and industrial procurements from a financial perspective (using WLMS tool);
• Participating to reviews and progress meetings;
• Providing required programmatic, workforce and financial data as well as support with analysis of such data as required preparing the regular programmatic and financial reporting to ESA management and national delegations;
• Supporting the risk management process (using ARAMIS tool);
• Implementing and maintaining the tools and the procedures for Project Documentation System (using Eclipse tool).

Skills & Experience

You will have the following qualifications and relevant experience:

• Master´s degree in Engineering or equivalent, or MBA or equivalent University degree from a recognized Institution of secondary studies, or equivalent qualification in Business Administration is mandatory;
• Project Control background and experience in the disciplines related to the tasks is considered an asset;
• Experience in the following will be considered valuable;
  • Controlling and/or management of activities and resources in aerospace industry;
  • Satcom industry (Space and Ground Segments);
  • Private-Public Partnership contracts;
  • Maintaining a Cost at Completion, anticipating and highlighting areas of concerns (technically and programmatically), initiating mitigation actions;
  • Preparation of synthetic reports with deviations from plans and trends. This includes Industrial as well as Operational cost;
  • Application of project management and project control principles related to the preparation, negotiation and implementation of industrial procurements;
  • Industrial return forecasting and reporting;
  • Maintenance of a risk register, high level schedule and document configuration control;
  • Project review and risk management processes;
  • Analysis of business cases / 3rd party investments.
• Highly proficient with planning and project control tools (e.g. SAP, MS Excel, MS Project);
• Familiarity with relevant ESA corporate applications (e.g. ESA-P, Eclipse) is an asset;
• Excellent planning and organization skills and attention to detail, good judgment and a pragmatic approach;
• Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and stringent schedule;
• Good sense of contacts and communications, ability to interface at appropriate level with relevant actors within and outside of the Directorate;
• Fluency in English is mandatory; knowledge of another European language is an advantage.

This job is located in Harwell.

If you think you have what it takes for this job, please send your CV (in English and in Word or PDF) to Kalina Traykova, by clicking on the button “Apply for this job” quoting job UK-HP-5101.

An exciting and dynamic international working environment awaits you!