Key Tasks and Responsibilities              

As part of the Business Management & Administration Directorate, you will have the following responsibilities:

• Support to the planning, preparation, execution, and follow-up of projects/programmes activities in terms of schedule, related procurement actions, costs including preparation of CaC as relevant, manpower including support, etc. including:
  • Assisting in preparing, developing, and maintaining programme level plans;
  • Assisting in the definition and in maintaining related work/procurement plans and related execution and contract actions plans using local tools as applicable;
  • Monitoring of the implementation of the programmes and of activities, as appropriate, and preparation of related reports and provision of management information as required;
  • Evaluating the results and main achievements of the programme, elaborating related KPIs, and preparing periodic overview publications;
  • And others.
• In the field of resources (i.e., financial and manpower) for programme/project(s):
  • Assisting in the preparation of long-term, medium term and in-year resource plans;
  • Monitoring and controlling the implementation of the plans in line with resource targets, performing forecasting, identifying deviations and related recovery actions, producing related reports;
  • And others.
• In the field of procurements and execution of contracts:
  • Support to the preparation and follow-up of the Agency’s tender actions;
  • Contributing to the elaboration, consolidation of related procurement workplans and detailed implementation plans (e.g., Contract Action Plan baseline) and related commitment consumption, cost and disbursement profiles;
  • And others.
• In the field of programme industrial return:
  • Initiation and coordination of the periodic updating of relevant Industrial Return data base to reflect the current commitments status and the industrial policy forecast for planned activities;
  • And others.
• Support to programme/project level Risk management;
• Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. plans/targets and production of associated reports to the responsible management and to the concerned customers when relevant;
• Operation of the associated management information tools and system databases;
• Support the execution of the directorate’s Risk Management process.

Skills & Experience

You will have the following qualifications and relevant experience:

• Minimum Bachelor´s degree from a recognized Institution of secondary studies or
• equivalent qualification in Business Administration (or Communications as relevant), with relevant experience;
• Experience in controlling and/or management of activities and resources in aerospace industry. For some tasks knowledge of Finance/Accounting may be required;
• Highly proficient in the use of modern activities and resource management support
• tools/databases of standard office automation support software packages including advance usage of Excel;
• Experience as user of SAP, in particular ECC and SRM modules. Familiarity with relevant ESA corporate applications (e.g., ESA-p) is considered an asset;
• Ability to rapidly understand and adapt to ESA specific context and environment
• including ESA corporate IT applications. Past experience with ESA in relevant activities is considered an asset;
• Fluency in English is mandatory; knowledge of another European language is an advantage.

This job is located in Noordwijk.

If you think you have what it takes for this job, please send your CV (in English and in Word or PDF) to Kalina Traykova, by clicking on the button “Apply for this job” quoting job NL-HP-5109.

An exciting and dynamic international working environment awaits you!