Administrative Assistant

As an Administrative Assistant your role is to support a senior manager or even a whole team. Your daily tasks will be many and varied and can change when a sudden request comes in.

Responsibilities:

• Day-to-day support in business travel arrangements, leave management, coordination of training;
• Dealing with incoming telephone calls and information requests;
• Managing incoming and outgoing correspondence and documentation;
• Providing various logistics support;
• Arrivals (office, phone, computer, security, access to databases, information systems) and departures (deregistration, etc.) of personnel;
• Room and resources bookings for meetings and/or events;
• Tasks related to documentation management, distribution/registration of mail and documents;
• Participation in the organisation of meetings and events;
• Management of inputs and documentation to the boards;
• Support to visitors, including access control, preparing visa applications, distribution of information material.

Skills & Experience

• Several years of relevant experience;
• Familiarity with modern electronic office automation and techniques, electronic mailing, customised database, and internet software applications;
• Experience in documentation management;
• Excellent communication and organisational skills;
• Ability to deal with high workload, stress resilience;
• Fluency in English is mandatory; knowledge of another European language is an advantage.